The NHS IT Security Specialists

Policies and Procedures Lifecycle Management System

Complete Management and Audit of Trust Policies and Procedures

The need for good governance is of paramount importance to every NHS Trust.

With increased enforcement notices being placed upon all health care organisations for data losses, Information Tool Kit (IGT), Care Quality Commission Core Standard and ICS amongst others, it is even more critical that NHS trusts are able to assure themselves that staff have read and understood trust policies and procedures.

Conform is a system that enables an NHS trust to monitor and track whether staff have received and read critical / important documents. This activity is paramount in ensuring and demonstrating compliance with Freedom of Information Act (FOI), Data Protection Act, Common Law duty of Confidentiality and all other aspects of the IGT.

Conform automates the process of creation, dissemination, audited electronic delivery and understanding measurement of Statutory Compliance, and Internal Policies & Procedures.

Conform

• Provides certainty that all staff have received, read and understood any/all policies and procedures
• Provides evidence of Good Governance, Best Practice and Compliance
• Automates a time consuming manual checking and chasing process
• Provide Knowledge Assessments and Staff surveys throughout the organisation
• Reduce the risk of damage to reputation and risk of financial loss (fines)

 Conform may be utilised within many different areas of an NHS trust:-

1. Information Tool Kit - Conform will assist trusts to gain suitable scores
2. HR Policies - Conform will ensure receipt and understanding of HR policies
3. Health & Safety – Conform will ensure receipt and understanding of Health & Safety policies
4. Data Protection Act – Conform will assist the Caldicott guardian to ensure that all staff are aware of their responsibilities under this Act
5. Information Management & Technology – Conform will address issues around record retention, data quality and data security.
6. Infection Control – Conform will assist in easily communicating about hand hygiene, cleaning and decontamination
7. Risk Management – Conform can be utilised to control how policies and procedures are distributed, and whether they are read and understood.
8. Litigation Authority – Conform can help achieve a higher star rating, thereby saving £100,000’s that a trust contributes to this scheme
9. Freedom of Information Act – Using Conform to provide a publication scheme means that many FOI request can be referred to a trust web site
10. Safety Alerts – Conform can provide an easy method of communicating alerts to all staff eg. Patient Safety Alerts, Rapid Response Reports, Medical Device Alerts
11. Pharmacy – Conform will allow a trust to publish and maintain certainty that information on new drugs has been received and understood

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